Overview
This policy governs Emergency Notifications which are sent to the College community
to notify all members of the community in response to a significant
emergency or dangerous situation involving an immediate threat to the health or safety of
students or employees occurring on campus.
Purpose
皇家华人 will notify the campus community upon confirmation of a significant emergency
or dangerous situation involving an immediate threat to the health or safety of students
or employees occurring on campus. The success of the Emergency Notification is dependent
upon a thorough understanding of the protocols to follow during a crisis, critical
occurrence or college emergency. Following the listed steps in this policy will ensure
a timely and efficient method of dissemination of critical information to the college
community and in compliance with the Jeanne Clery Disclosure of Campus Security Policy
and Crime Statistics Act, or 鈥淐lery Act.鈥�
General
If a serious crime, a natural disaster or a man-made emergency occurs that poses an
immediate threat to the health and safety of the College community or a segment of
the College community, federal law requires that the institution immediately notify
the campus community or the appropriate segments of the community that may
be affected by the situation.
When are Emergency Notifications implemented?
The types of incidents that may cause an immediate threat to the community could include
but are not limited to emergencies such as: an active shooter on campus, hostage/barricade
situation, a riot, suspicious package with confirmation of a device, a tornado, a
fire/explosion, suspicious death, structural damage to an owned or controlled facility,
biological threat (anthrax, etc.), significant flooding, a gas leak, hazardous materials
spill, outbreak of meningitis, norovirus, or other serious illness, etc. (Note: If
the institution implements the procedures regarding notification of the College community
for an Emergency Notification, the institution is not obligated to implement the timely
warning notice procedures.)
Who is notified?
All members of the campus community are notified on an annual basis through email
that they are required to notify Campus Safety of any situation or incident on campus
that involves a significant emergency or dangerous situation that may involve an immediate
or on going threat to the health and safety of students and/or
employees on campus. In addition, Campus Safety has a statement on its website that states
campus community members are required to report these serious incidents or occurrences
to them. Campus Safety has a responsibility to respond to such incidents to determine
if the situation does in fact, pose an immediate threat to the community.
What are the Procedures to Initiate an Emergency Notification?
The Campus Safety supervisor on duty is responsible for immediately notifying the
Director of Campus Safety of any situation that poses an immediate threat to the community.
The Director of Campus Safety who has been notified is responsible for immediately
notifying the following individuals who are responsible for developing the content
of the message to the community and sending the message using some or all of the below
listed methods (See 鈥淭hrough what systems are the Emergency Notifications made?鈥�).
Who is Responsible for the Content of the Emergency Notification?
The Vice President of Institutional Advancement and the Executive Director of College
Relations or their designees if either or both are unavailable will determine the
content of the message and will use some or all of the systems described below to
communicate the threat to the College community or to the appropriate segment of the
community, if the threat is limited to a particular building or segment of the population.
Are there any delays in implementing Emergency Notifications?
As per the requirements of the law, College Relations will, without delay and taking
into account the safety of the community, determine the content of the notification
and initiate the notification system, unless issuing a notification will, in the judgment
of the first responders (including, but not limited to local police departments and
Fire and Emergency Medical Services), compromise the efforts to assist a victim or
to contain, respond to, or otherwise mitigate the emergency.
Through what systems are the Emergency Notifications made?
The various systems that institution has in place for communicating information quickly
to the community include:
- Campus emails
- Text Alerts/Voice Mail
- Campus Telecommunications Public Address Systems
- Building Captains
- Website
- Social Media
- Desk Top Alerts
College Relations will post updates during a critical incident on the campus website
and other locations throughout campus. Individuals are also advised that they can
call
皇家华人's switchboard telephone line for live or recorded updates. Note: The Emergency
Operations Communications Plan provides added information
and reference for emergency advisories to the College.
Specific Authority
The Clery Act of 1990, as amended and the United States Department of Education implementing regulation, 34 CFR Part 668 is a landmark federal law, originally known as the Campus Security Act, that requires colleges and universities across the United States to disclose statistics about crime on and around their campuses and information about certain safety and security policies. For additional information please refer to: Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20USC 搂 1092(f)). The law is tied to an institution's participation in federal student financial aid programs and it applies to most public and private institutions of higher education. The Act is enforced by the U.S. Department of Education.
Law Implemented
History of Policy or Procedure
Draft: February 22, 2016
Adopted: March 8, 2016
Revised: August 25, 2016
Reviewed by: President's Executive Team
Contact: George Frasier, Vice President for College Advancement Executive Director, ext. 3338
President's Staff Sponsor: Dr. Deborah Casey, Vice President of Institutional Advancement, ext. 3328